How much storage space does an email account really need?

We are often asked how much space you need for a mail address, at MijnHostingPartner.nl we only have the limit of the total size of the package in this. And so you can theoretically already use 15 GB for 1 mail address with the cheapest mail package. But what is the average usage of a mail address? And how much storage space do you actually use? We will discuss this in this blog post.

With MijnHostingPartner.nl hosting , you can freely determine how much storage space you allocate per email address. Of course, it depends on how intensively you use your email to determine how much disk space you use or need, but we wanted to give a concrete example of a standard info@ address created for a (WordPress) blog website.

This address is used for daily communication with readers, brands and businesses, update reports of incoming WordPress, uptime notifications of incoming and other daily mail as you can expect with running a website. So that's an average user who may use an email address similar to yours.

The numbers of an info@ address

The example we are using here is a personal project of one of our employees, and this email address uses a total of 53 MB. The total limit for this e-mail address is set at 1500 MB, i.e. 1.5 gigabytes. With 53 MB, 3% of this 1.5 GB is consumed.

Email is managed in our webmail, in a local Thunderbird email client and finally on an Android phone with the standard Gmail app. The IMAP protocol is used for this. This means that the email address can be viewed and managed from anywhere. And no mail gets lost. At the time of writing, there are the following number of messages in the respective folders:

30 messages in Inbox

89 messages in Sent

30 messages in Archive

16 messages in Junk

443 messages in Deleted

73 messages in Orders

140 messages in Ready

A total of 821 email messages

The email address has been in use since 2020, so the above emails represent 5 years' worth.

Insight into your email data

If you already have an email address at MijnHostingPartner.nl, you can easily check how much storage space you use in total by logging in via our webmail and then going to Reporting in the settings. You will immediately see an overview of the storage space used and also where this space is used per folder and item. This also includes the calendar and storage space, which are included by default.

Email tracking

We often find that customers do not keep their email addresses up to date and that every message, such as a newsletter, temporary promotion, vacation auction or promotional message, is not cleaned up. When you sign up for such newsletters with your email address, you often get an incredible amount of mail from them, and if you don't keep track of it, you soon can't see the wood for the trees in your inbox. This also affects the space you use on your email address.

As the owner of a website or administrator of your own email address on your domain name, we advise you to use it seriously. So set up your email address where you like to work and clean up messages where necessary. And most importantly, be careful what you use your email address for. In most cases, "exposing" an email address on a website can lead to an increase in messages such as SEO optimization of your website, app development offers, etc. We recommend that you do not engage with such parties.

Intercepting and dealing with SPAM

SPAM is still a problem that every email user is familiar with. We at MijnHostingPartner.nl do our best to prevent it as much as possible. However, this is a constant battle that you can better arm yourself for by following the steps from the article in our knowledge base that we have written on this subject:

I receive a lot of SPAM, what can I do?

In the example mail address, the rules for Own Content Filtering from this article are also set and special attention is paid to DMARC problems in a received message. We recommend that you also set this up in your mail address, and if you want extra protection, you can order external SPAM filtering via our partner MijnSecurityPartner.nl for a small extra charge.

Empty your deleted items regularly

It is important that you empty the folder with the deleted items several times a year. This can make a big difference to the amount of disk space used. As long as you keep track of your email address and delete newsletters and temporary actions when they no longer apply, you can easily have more messages in the deleted items folder than in many other folders. If you do this a few times a year or schedule yourself to clean up every six months, your email address will last for many years with minimal disk space usage.

We hope you found this article interesting and that it gives you an idea of how much storage space an email address can take up. Would you also like your own email address on your own domain name for your private or business use? Then buy an e-mail hosting package now at MijnHostingPartner.nl and enjoy all the benefits!