Tips for organizing your mailbox

If you use business hosting then you will definitely need mail.When you receive a lot of mail it can be that your mailbox becomes a chaos.
Therefore you need to organize this where possible, however this can be a difficult task.In this blog post we will go through how you can best organize your business mailbox.

Mark important mails

The sender can often indicate when sending whether these are important mails or not.However, this is not always used and therefore it is important that you do this yourself.
Fortunately, you can do this easily in Outlook, for example, by marking it with a certain category.You can select a color and change the name of the category.
Also when sending mail you can mark that this is an important mail.This in Outlook by pressing the red exclamation mark and the mail then arrives at the recipient that it is marked.

Create folders

If you get a lot of mail then there is a good chance that you overlook certain mails.Therefore it is important that you create folders to organize your mailbox.
You can also configure the MijnHostingPartner webmail so that mails from certain mail addresses are automatically moved to certain folders.For example, if you have a contact form on your WordPress Hosting you can have mails from it automatically placed in a desired folder.
This way you can easily keep track of what exactly is sent from your contact form.It is important to secure your contact form as often spam is sent from contact forms.
You can do this by installing a plug-in like Google Captcha


.This will stop almost all spam from contact forms so you will not receive it in your mailbox.

A catch all address

It is possible that people accidentally send mails to the wrong mail address.A catch all address is meant to catch this for you and still bring it to your inbox.
All mails sent to non-existent mail addresses will arrive in this mailbox.So you can still help customers or visitors despite the fact that they have sent to the wrong mail address.
Keep in mind that there is often spam on these mail addresses and therefore you should set your spam filter properly.

Set your spam filter

The spam filter is very important for your mail because otherwise you will only receive unwanted mail.Fortunately, the spam filter of MijnHostingPartner is highly tuned so almost every spam mail is caught.
However, it may happen that spam still arrives at the mail address.For that reason it is recommended to set and tighten your spam filter to keep your mail safe.
This way you are not scrolling endlessly through spam but you can still manage normal mail.

clean up your mailbox

Cleaning up your mailbox is also part of organizing your mailbox.This makes it a lot easier to keep an overview of which tasks you still need to do and which you have already done.
You can also do this by means of different folders.Think for example of creating different folders called "to do" and "done".
This way you can easily organize your tasks with exactly what you still need to do and what you have already done.Also, this prevents you from having everything in 1 place and you can easily organize it.

Backups

Making a backup is important for your website but also for your mail address.So you always have a local backup of your mailbox so if you ever lose data then you can restore it.
It is recommended to make a local backup of your mailbox once a year and then empty your mailbox.This way you can process it every year in an archive and you can organize the mailbox per year.
This does not only clean up your mailbox but you also save space on your hosting space.It also makes your mailbox a lot more compact so you don't have to search through it for too long.
If you have any questions you can always check if there is a chat employee present.If no one is on the chat, you can create a ticket using our ticket system.Contact via Facebook or Twitter


is also possible.